Privacy Statement

Waroo Publishing is committed to protecting the privacy and personal information of all users, including authors, reviewers, editors, and readers. This Privacy Statement explains how we collect, store, use, and safeguard data submitted through our publishing platform. By registering, submitting a manuscript, or accessing our website, users consent to the practices described in this policy.

1. Information We Collect

Waroo Publishing may collect the following types of personal data:

a. Registration and Profile Information

  • Full name

  • Email address

  • Institutional affiliation

  • Country and contact information

  • ORCID or researcher identifiers (optional)

b. Submission-Related Information

  • Manuscript files, supplementary materials, metadata

  • Author details, co-author information, and declarations

  • Editorial comments and review history

c. Website Usage Data

  • IP addresses

  • Browser and device information

  • Access logs, cookies, and analytics data

No sensitive personal information (such as financial, health, or biometric data) is collected.

2. How We Use the Information

Personal information collected by Waroo Publishing is used solely for academic publishing purposes, including:

  • Managing user accounts

  • Processing manuscript submissions and peer review

  • Editorial communication with authors and reviewers

  • Publishing metadata and author details in accepted articles

  • Improving website functionality and user experience

  • Fulfilling legal, indexing, and archiving requirements

Data is never used for commercial advertising.

3. Data Sharing and Disclosure

Waroo Publishing does not sell or share personal data with third parties for marketing purposes.

Information may be shared only when necessary:

  • With editors and reviewers for manuscript evaluation

  • With indexing and abstracting services (e.g., Crossref, Google Scholar)

  • With legal authorities when required by law

All sharing complies with confidentiality and ethical standards.

4. Data Storage and Security

We implement technical and organizational measures to protect user data against loss, unauthorized access, misuse, alteration, or disclosure. These include:

  • Encrypted data transmission (HTTPS)

  • Access controls for editorial staff

  • Secured server environment

  • Regular security audits

However, no online platform can guarantee absolute security.

5. Public Information

Once published, the following information becomes publicly available:

  • Author names

  • Institutional affiliations

  • ORCID (if supplied)

  • Manuscript title, abstract, keywords, and article content

Private submission data (reviews, editorial notes, internal communications) remains confidential.

6. Cookies and Analytics

Waroo Publishing uses cookies and website analytics to:

  • Enable user logins and secure sessions

  • Monitor site performance and usage patterns

  • Improve navigation and accessibility

Users may disable cookies, but certain features may not function properly.

7. User Rights

Users have the right to:

  • Access, update, or modify their personal information

  • Request correction of inaccurate data

  • Request deletion of their account (subject to publication record requirements)

  • Withdraw consent where applicable

Requests can be submitted through the site administrator.

8. Data Retention

Personal data associated with submitted or published articles is retained permanently as part of the scholarly record.
Inactive user accounts and unrelated personal data may be deleted upon request.

9. Changes to This Privacy Statement

Waroo Publishing may update this Privacy Statement periodically. Users will be notified of significant changes.

10. Contact Information

For questions or concerns about this Privacy Statement, please contact:

Waroo Publishing – Data Protection Office
Email: support@waroopublishing.org
Website: https://waroopublishing.org